AAEA Council Job Descriptions

If you are interested in becoming more involved in the Arizona Art Education Association these job descriptions may help you determine what it is you want to volunteer your time towards.

Service Positions

Click on the links below for a job description of the different positions on the AAEA Council and Executive Board. Download the AAEA Policies and Procedures.

Executive Board

Council

Regional Chairs

Division Chairs

Sub-Committees

Communications

Exhibits

Conference

Executive Board

President

President Job Description excerpt from BYLAWS - Section 1, Adopted 1995, Revised 2001, Revised 2007, Removed from the Bylaws 2012

  • Organize and preside at all meetings of the AAEA Executive Board
  • Serve as Chairperson and ex-officio of the Executive Board
  • Appoint the chair and members of AAEA Standing and Ad Hoc committees with consultation and approval of the AAEA Board
  • Review all appointed positions annually and make necessary appointments, in consultation with AAEA Executive Board
  • Coordinate and delegate responsibilities to officers, committees and regional representatives
  • Serve as ex-officio member of all committees
  • Establish through the AAEA Executive Board the professional goals and programs for the Association.
  • Act on behalf of the AAEA in matters of policy and decision-making as the elected representative of the organization, having final voice on all activities under the endorsement of AAEA.
  • Represent AAEA at the annual NAEA Delegates Assembly and Pacific Regional Conference. Notify the Executive Board and delegate duties as needed in the event of an illness or absence of the President.
    • Maintain communication with the NAEA Regional Vice President and the NAEA national office
    • Establish through the AAEA Board the professional goals and programs for the Association
    • Inform the membership of the activities of the AAEA Board and the concerns of the Association action, coordinate activities and participate as necessary to ensure the attainment of AAEA goals
  • Be point of contact for the Division Group (Elementary, Middle Level, Secondary, Supervision, Higher Education, Museum and Retired)

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President-Elect

President Elect Job Description excerpt from BYLAWS - Section 1, Adopted 1995, Revised 2001, Revised 2007, Removed from the Bylaws 2012

  • Assume the duties of the President in the event of a vacancy in that office or when so designated by the President.
  • To be an alternate delegate to the NAEA Delegates Assembly and/or Pacific Conference when so designated by the President.
  • Coordinate all actions with the AAEA President in order to obtain the goals of AAEA.
  • Serve as a member of the Executive Board.
  • Submit regular reports to AAEA President concerning the President-Elect's activities quarterly or as requested by the President.
  • Research needs of Arizona Art Educators for special Programs.
  • Be a Point of Contact for the Leadership Group.
  • Assume other duties as determined by the President.

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Secretary

Secretary Job Description excerpt from BYLAWS - Section 1, Adopted 1995, Revised 2001, Revised 2007, Removed from the Bylaws 2012

  • Record minutes of all business meetings of the Executive Board, Council and general AAEA membership meetings and send copies to council members. Present minutes at AAEA general meetings.
  • Handle official correspondence.
  • Work with the President in obtaining the goals of the AAEA.
  • Serve as a member of the Executive Board.
  • Act as official Agent of Records.
  • Complete listing of Council.
  • Agendas and minutes of Council and Executive Board meetings.
  • End of term Summary Reports submitted by AAEA Council members.
  • Communicates all AAEA events such as conferences, workshops and clinics with the membership.
  • Has all Treasurer's reports archived.
  • Keep the text of the AAEA policy current, and communicate revisions for the AAEA Council members.
  • Policy revisions will be made under the direction of the AAEA Board and recorded by the secretary.

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Treasurer

Treasurer Job Description excerpt from BYLAWS - Section 1, Adopted 1995, Revised 2001, Revised 2007, Removed from the Bylaws 2012

  • Keep financial records and pay all bills
  • Serve as a member of the Executive Board
  • Arrange for audit of association books as determined by the AAEA Executive Board
  • Prepare and submit a financial status report at the Board, Council and general membership meetings and publish statements twice annually in AAEA Newsletter. Submit any statements subject to collection of monies when due to the AAEA
  • Be a standing member of Grants and Fundraising Committee
  • Work with the President in obtaining the goals of the AAEA
  • File any and all government financial statements, file annual Arizona Corporation Commission papers for nonprofit status
  • Work with the Executive Board to set rates for commercial exhibitors, newsletter ads, journal ads, and any fees or charges related to the business of the Association
  • Be present at all functions which require the collection of membership or registration fees
  • Be point of contact for the Finance Group
  • Duties below not from Bylaws but added to Policy Manual
  • Scholarship
  • Grants
  • Submit reports to Board by April 1st annually

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Past President

Past President Job Description excerpt from BYLAWS - Section 1, Adopted 1995, Revised 2001, Revised 2007, Removed from the Bylaws 2012

  • Support the President in all areas of business
  • Support the President Elect with Regional Chairs
  • Be Chair of the Nominating Committee
    • Direct and organize the AAEA election of officers
    • Distribute nomination information
    • Print ballots
    • Mail election materials
    • Collect and count election returns
  • Serve as an advisor to the Executive Board and Council
  • Organize and publish the records and proceedings of the office during his/her term as President into written form for placement in the permanent AAEA records, which are kept by the Historian
    • Complete listing of the Executive Council
    • Agendas and minutes of Council and Board
    • End of term Summary Reports submitted by AAEA Council members
    • Programs for all AAEA events, such as conferences, workshops and clinics
    • Treasurer's reports
  • Assume the duties of the President-Elect in the event of vacancy in that office
  • Serve as Point of Contact for the Membership Group
  • Work with the President in obtaining the goals of the AAEA
  • Assume other duties as determined by the President.

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Regional Chairs

Central, East, North, South and West

  • Appoint or serve as regional VASA coordinator.
  • Promote membership and professional involvement in AAEA.
  • Know the boundaries of the specific area served, and call and organize meetings of Art educators within that area.
  • Provide a list of schools, Art educators and administrators in the area including addresses, telephone numbers and positions to the Membership Chairperson.
  • Develop committees at the local level to meet needs of the regional area.
  • Be instrumental in organizing an AAEA program at least once every two years, primarily for local members - content and management being determined by needs of the members of the regional area - and coordinate scheduling with the President-Elect.
  • Serve as a member of the YAM Committee helping to organize and coordinate all of the special events occurring throughout the year that relates to Youth Art Month
  • Serve as a Member of the Executive Council by attending all Council meetings, or send a representative.
  • Promote involvement in state level activities and forward names of individuals willing to serve on AAEA committees to the President.
  • Publicize activities of the regional area regularly in the AAEA newsletter and website.
  • Submit an annual written report on activities of the area to the Executive Board by April 1st annually

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Division Chairs

Elementary Division Chair

  • Facilitate communication among the Elementary Art teachers of Arizona.
    • Organize workshops in needed areas,
    • Keep Elementary Art educators abreast of trends in Art Education,
    • Organize format for interaction among Elementary Art educators (Meetings, rotating displays, newsletter column, website page, etc.).
  • Organize and conduct division workshops during the year, and a division meeting for the fall AAEA conference.
  • Be a curriculum planning resource for Elementary Art educators in Arizona. facilitate use of the State Standards for Visual Arts document and give assistance to individual teachers/departments as requested.
  • Coordinate with Regional Chairpersons to assist in the tasks of the committee.
  • Serve as a member of the Executive Council of the AAEA by attending all Council meetings, or send a representative
  • Represent the AAEA in this capacity at the state and national levels, such as working with the NAEA Regional Elementary Director.
  • Be responsible to the Executive Board of the Arizona Art Education Associations for the performance of these tasks
  • Serve as a member of the YAM Committee helping to organize and coordinate all of the special events occurring throughout the year that relates to Youth Art Month
  • Make a written report to the Executive Board by April 1st annually.

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Middle Level Division Chair

  • Serve as a member of the VASA committee of AAEA.
  • Facilitate communication among the Middle level Art educators of Arizona.
    • Organize workshops in needed areas,
    • Keep Middle level Art educators abreast of trends in Art Education,
    • Organize format for interaction among Middle level Art educators (Meetings, rotating displays, newsletter column, web page, etc.).
  • Organize and conduct division workshops during the year, and a division meeting for the fall AAEA conference.
  • Be a curriculum planning resource for Middle Level Art educators in Arizona. facilitate use of the State Standards for Visual Arts document and give assistance to individual teachers/departments as requested.
  • Coordinate with Regional Chairpersons to assist in the tasks of the committee.
  • Serve as a member of the Executive Council of the AAEA by attending all Council meetings, or send a representative.
  • Represent the AAEA in this capacity at the state and national levels, such as working with the NAEA Regional Middle Level Director.
  • Serve as a member of the YAM Committee helping to organize and coordinate all of the special events occurring throughout the year that relates to Youth Art Month
  • Be responsible to the Executive Board of the Arizona Art Education Associations or the performance of these tasks.
  • Make a written report to the Executive Board by April 1st annually

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Secondary Level Division Chair

  • Serve as a member of the Visual Arts Student Awards (VASA) committee.
  • Facilitate communication among the Secondary Art teachers of Arizona.
    • Organize workshops in needed areas,
    • Keep Secondary Art educators abreast of trends in Art Education,
    • Organize format for interaction among Secondary Art educators (Meetings, rotating displays, newsletter column, website page, etc.).
  • Organize and conduct division workshops during the year, and a division meeting for the Fall AAEA conference.
  • Be a curriculum planning resource for Secondary Level Art educators in Arizona. facilitate use of the State Standards for Visual Arts document and give assistance to individual teachers/departments as requested.
  • Coordinate with Regional Chairpersons to assist in the tasks of the committee.
  • Serve as a member of the Executive Council of the AAEA by attending all Council meetings, or send a representative.
  • Represent the AAEA in this capacity at the state and national levels, such as working with the NAEA Regional Secondary Director.
  • Be responsible to the Executive Board of the Arizona Art Education Associations for the performance of these tasks.
  • Serve as a member of the YAM Committee helping to organize and coordinate all of the special events occurring throughout the year that relates to Youth Art Month
  • Make a written report to the Executive Board of the AAEA for the performance of these tasks by April 1st annually.

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Higher Education Division Chair

  • Facilitate communication among the Higher Education Art teachers of Arizona.
    • Organize workshops in needed areas,
    • Keep Secondary Art educators abreast of trends in Art Education,
    • Organize format for interaction among Secondary Art educators (Meetings, rotating displays, newsletter column, website page, etc.).
  • Organize and conduct division meetings and workshops, including a division meeting at the annual conference.
  • Be a curriculum planning resource for Higher Education Art educators in Arizona. to facilitate use of the State Standards for Visual Arts document. and give assistance to individual educators/departments as requested.
  • Promote student membership in AAEA student chapters of institutions of higher learning.
  • Support and provide guidance to the Student Representative in her/his efforts to perform his/her responsibilities.
  • Facilitate communication between student chapters in all areas of Arizona
  • Actively involve college level students in AAEA membership and activities.
  • Work with the division Chairpersons at Elementary, Middle level, Secondary, Higher Education, Administration/Supervision and Museum levels to deal with student development and needs.
  • Coordinate and work with other student chapter advisors to implement the tasks of student membership development.
  • Supply the membership chairperson with current listings of student chapter members and their officers.
  • Work with student chapter advisors to organize workshops or sessions for students at the AAEA conference when appropriate.
    • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
    • Represent the AAEA in this capacity at the state and national levels, such as working with the NAEA Regional Higher Education Director.
  • Be responsible to the Executive Board of the Arizona Art Education Association for the performance of the tasks.
  • Serve as a member of the YAM Committee helping to organize and coordinate all of the special events occurring throughout the year that relates to Youth Art Month
  • Make a written report to the Executive Board of the AAEA for the performance of these tasks by April 1st annually.

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Pre-Service Division Chair

  • Promote student membership in AAEA student chapters of institutions of higher learning.
  • Encourage participation in AAEA membership and events by art education students.
  • Work with Student Chapter Advisors Representative to organize workshops or sessions for students at the AAEA conference when appropriate.
  • Assist with regional or divisional activities or events.
  • Provide leadership to local student chapters by communicating with students members the goals and activities of AAEA, organizing or attending chapter meetings and events and encouraging student members to develop a professional attitude.
  • Serve as a member of the AAEA Executive Council by attending all Council meetings, or send a representative.
  • Represent the membership in this capacity at both state and national levels.
  • Submit an annual written report of activities and programs to the Executive Board by April 1st.

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Sub-Committees

Retired Art Educators Division Chair

  • Promote involvement of retired members in Association activities.
  • Promote the social and intellectual stimulation of retired members.
  • Organize and implement a system for retired members to act as mentors to others in art education.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Represent the membership in this capacity at both state and national levels.
  • Make an annual written report concerning the activities of the Leadership Committee to the Executive Board by April 1st.

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Museum Education Division Chair

  • Facilitate communications between Museum Educators in all areas of Arizona.
    • Organize workshops in needed areas,
    • Museum Educators abreast of trends in Art Education,
    • Organize format for interaction among Museum Educators (Meetings, Newsletter column, web page, etc.)
  • Organize and conduct division meetings and workshops, including a division meeting for the fall AAEA Conference.
  • Be a curriculum planning resource for Museum Education departments in Arizona. facilitate use of the State Standards for Visual Arts document. and give assistance to individual Museum Educators as requested.
  • Work with the President and Committee Chairpersons to promote AAEA programs and activities, such as Arizona Youth Art Month, AAEA Legislative activities, Visual Arts Student Awards (VASA), Alliance for Arts Education conference, All other conferences and workshops.
  • Work with Membership Chairperson to distribute AAEA membership materials and program information.
  • Serve as a member of the YAM Committee helping to organize and coordinate all of the special events occurring throughout the year that relates to Youth Art Month
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Represent the membership in this capacity at the state and national levels, such as working with the NAEA Regional Museum Division Director.
  • Make a written report to the Executive Board of the AAEA for the performance of these tasks by April 1st annually.

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State Department of Education Liaison

  • Be responsible for reporting current information and trends, including obtaining content, and assuring the accuracy and appropriateness of all materials.
  • Ensure that updates are made in a timely manner.
  • Ensure that information is easy for members to navigate and use.
  • Manage information.
  • Coordinate and work with other Association members to implement administration.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Make a written report concerning the management of the Association Facebook Page to the Executive Board by April 1st annually.

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Communications

Website Committee Chair

  • Be responsible for all aspects of the Association’s web presence including obtaining content, and assuring the accuracy and appropriateness of all materials published on the site.
  • Ensure that updates to the site are made in a timely manner.
  • Ensure that the site is easy for users to navigate and use.
  • Manage any advertising.
  • Keep current back-up copies of all active materials of the site.
  • Coordinate and work with other Association members to implement the tasks of website administration.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Attend meetings, or send a representative.
  • Represent the membership in this capacity at both state and national levels.
  • Make an annual written report concerning the management of the Association website to the Executive Board by April 1st.

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Newsletter Editor

  • Be responsible for organizing a communication format for the exchange of information regarding AAEA activities and professional concerns to Art Educators.
  • Gather, publish and distribute in periodical newsletters three times a year.
    • Program information regarding meetings.
    • Council roster, including updates.
    • Three Association newsletters plus.
      • Information and announcements about general meetings and committee reports,
      • Presidential reports to membership,
      • Items/articles of professional interest,
      • Book reviews/exhibits reports/museum alerts,
      • Announcement of national significance/NAEA new items,
      • Editorial comments,
      • Membership blank information,
      • Report from Division Chairpersons,
      • Reports from Regional Chairpersons.
  • Improve and strengthen communication with AAEA members.
  • Work with committee members of the regional areas to gather news and assist with communication efforts.
  • Serve as a member of the Executive Council of the AAEA by attending all Council meetings, or send a representative.
  • Submit state news items of a regular basis to the NAEA newsletter in care of Pacific Region Vice-President,
  • Work with the President and the Executive Board to accomplish the goals of the AAEA.
  • Submit to the AAEA website all newsletters and special publications.
  • Make an annual written report to the Executive Board by April 1st.

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Social Media Committee Chair

  • Be responsible for all aspects of the Association’s Facebook presence, including obtaining content, and assuring the accuracy and appropriateness of all materials published on the site.
  • Ensure that updates to the site are made in a timely manner.
  • Ensure that the site is easy for users to navigate and use.
  • Manage activity information.
  • Coordinate and work with other Association members to implement the tasks of website administration.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Make an annual written report concerning the management of the Association Facebook Page to the Executive Board by April 1st.

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Exhibits

Exhibits Committee Chair

  • Serve as a member of the VASA Committee.
  • Serve as a member of the YAM Committee helping to organize and coordinate all of the special events occurring throughout the year that relates to Youth Art Month.
  • Increase awareness of Art and Art Education in the community, raise the standard of Art appreciation and increase support of Art Education.
  • Inform membership through the AAEA newsletter of shows/exhibits in Arizona in which Art educators and/or students may wish to become involved.
  • Supervise the installation of all exhibits/displays of AAEA.
  • Work with the Museum Division Chairperson to further the objectives of AAEA.
  • Coordinate the collection of artwork for:
    • Displays at AAEA fall conferences.
    • Exchange exhibits between schools and museums.
    • Prepare displays in the community.
  • Handle communication regarding exhibits with:
    • Other states and region,
    • NAEA,
    • INSEA (International Society for Education Through Art),
    • Other approved exhibits not sponsored by AAEA.
  • Inform the membership of display preparation to facilitate the placing and removing of displays using the AAEA newsletter and website as a vehicles of communication.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Be responsible to the Executive Board for the performance of these tasks.
  • Make an annual written report to the Executive Board by April 1st.

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Youth Art Month (YAM) Chair

  • Promote art education at the state and local levels by organizing and implementing Youth Art Month activities sponsored by the AAEA and the NAEA during the month of March.
    • Student demonstration and exhibits at Capitol Art Day,
    • Celebrity or state dignitary to serve as Honorary Youth Art Month Chairperson,
    • Opening reception for Capitol Art Day,
    • Encourage displays and other special activities around the state to promote Art Education during March, eContest for best local participation of Arizona Youth Art Month,
    • Youth Art Month proclamation,
    • Organizing Youth Art Month Committee to mobilize Youth art Month activities
    • Special public relations activities, such as news spots, radio announcements, etc.
  • Prepare Arizona Youth Art Month images for entry into National Youth Art Month competition sponsored by the NAEA and the Council for Art Education, Inc. for presentation at the National Convention.
  • Serve as Chair of the YAM Committee helping to organize and coordinate all of the special events occurring throughout the year that relates to Youth Art Month with the Regional Representatives and Divisional Chairs that sit on this committee
  • Be a standing member of the Public Relations Committee.
  • Inform all AAEA members of Arizona Youth Art Month activities via the AAEA newsletter and web site.
  • Serve as a member of the AAEA Executive Council by attending all Council meetings, or send a representative.
  • Submit an annual written report to the executive Board by April 1st.

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Visual Arts Student Awards (VASA) Chair

  • Promote art education at the state and local levels in grades 7-12, by organizing and implementing VASA activities sponsored by AAEA.
  • Inform membership through the AAEA newsletter, web site and additional list serve of entry requirements and deadlines for VASA participation in the fall.
  • Coordinate VASA program.
    • Contact regional chairs and exhibit chairs for task assignment.
    • Send press releases regarding exhibit dates to AAEA newsletter and other media, i.e. print, T.V. and radio public service announcements, web.
    • Solicit sponsors for award prizes and acknowledge sponsorship through media.
    • Organize jurist panel for exhibit selection and award categories.
    • Reserve exhibition space and coordinate hanging.
    • Receive and organize entries, validate press release forms, and return entries as needed.
    • Collect fees and submit to treasurer for deposit.
    • Provide invoices to treasurer of accrued expenses for payment.
  • Submit VASA images of winning entries and exhibit opening reception.
  • Submit article for Summer AAEA Newsletter and other media recognizing award winners.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings.
  • Be responsible to the Executive Board for the performance of these tasks.
  • Make a written report to Executive Board by April 1st annually concerning committee activity.

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Conference

Conference Committee Chair

  • Work with the Protocols and Structures approved by the Council.
  • Serve as a member of the budget committee while Conference Chair.
  • Provide training of new Council members in their roles and responsibilities as Council members, leadership and motivation techniques.
  • Select and work with committee members to assist in the tasks of the committee. See the appendix for outline of jobs and a suggested timeline for the conference.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Make a written report concerning the activities of the Leadership Committee to the Executive Board and Council.

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Awards Committee Chair

  • Advertise the award program (open to all members) each fall through newsletter, web site and AAEA regional and state events.
  • Recruit three or more persons for a review panel.
  • Maintain nomination files and collect the necessary paperwork for review by nominations reader panel.
  • Present recommendations by the review panel to the Council for final vote at the Spring Council meeting.
  • Notify winners of their award selection and thank all nominees for their participation in the awards program.
  • Prepare Pacific Region nominations to be sent to Pacific Region Director and National nominations by October 1 of each year.
  • Prepare awards for award recipients. Presentation of awards is to be made at the state conference of each year by the Awards Chairperson or designated presenter.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings.
  • Represent the membership in this capacity at both the state and national levels.
  • Be responsible to the Executive Board for the performance of these tasks.
  • Make a written report to the Executive Board by April 1st annually concerning the committee activity (use form in appendix).

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Vendor Committee Chair

  • Utilizes an annual calendar to stay in contact with potential vendors for our membership at the annual conferences.
  • During conferences, is in direct contact with the vendors and the conference chair to ensure ample communications.
  • Reports to the Conference chair every month on the status and data collected for all participating vendors.
  • Outreach/Leadership Duties - added in the Policy Manual not from the By-Laws.
  • Develop and maintain a system to identify talent and availability of members to volunteer for the Association in various roles, including but not limited to leadership.
  • Organize and implement an annual Leadership Retreat with the President, for Executive Council members.
  • Organize and implement the Professional Development/Outreach Programs.
  • Provide training of new Council members in their roles and responsibilities as Council members, leadership and motivation techniques.
  • Select and work with committee members to assist in the tasks of the committee.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Represent the membership in this capacity at both state and national levels.
  • Make a written report concerning the activities of the Leadership Committee to the Executive Board by April 1st annually

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Professional Development Scholarship Fund Chair

  • Be responsible for all aspects of the Association’s annual raffle event at conference, including obtaining content, and assuring the culmination and presentation of all materials submitted for this supporting fundraiser.
  • Ensure that submissions are made in a timely manner.
  • Ensure that the process for donating is easy for users to follow and contribute.
  • Manage ticketing reception at the annual conference.
  • Coordinate and work with other Association members to implement the tasks of donations/sponsored baskets.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Make a written report concerning the management of the Association Scholarship Fund to the Executive Board by April 1st annually.

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Administration/Supervision Level

  • Facilitate communications between Administration/Supervision coordinators in all areas of Arizona.
    • Organize workshops in needed areas.
    • Keep Administrators/Supervisors abreast of trends in Art Education
    • Organize format for interaction among Administrators/Supervisors (Meetings, newsletter column, web page, etc.)
    • Develop and strengthen communications between elementary, middle, secondary, higher education levels in order to improve transitional flow of Art programs.
    • Organize and conduct division meetings and workshops, including a division meeting for the fall AAEA Conference.
  • Be a curriculum planning resource for Administration/Supervision departments in Arizona. facilitate use of the State Standards for Visual Arts document and give assistance to individual Art Supervisors as requested.
  • Work with the President and Committee Chairpersons to promote AAEA programs and activities, such as Arizona Youth Art Month, AAEA Legislative activities, Visual Arts Student Awards (VASA), Alliance for Arts Education conference, all other conferences and workshops.
  • Work with Membership Chairperson to distribute AAEA membership materials and program information.
  • Serve as a member of the Executive Council of AAEA by attending all Council meetings, or send a representative.
  • Represent the membership in this capacity at the state and national levels, such as working with the NAEA Regional Administration/Supervision Director.
  • Be responsible to the Executive Board of the Arizona Art Education Association for the performance of the tasks.
  • Make an annual written report to the Executive Board of the AAEA for the performance of these tasks by April 1st.

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